YOU WILL …

• Partner with your Co-Executive Director of Fundraising and Development (CEDFD) and staff to create, envision, strategize, execute and lead a team culture of positivity, equity, inclusion, accountability, and justice by creating processes and standards for organizational operations, budgeting, policy analysis, community organizing, hiring, onboarding, team performance, leadership development, and organizational culture.
• Create equity-first relationships with people of all backgrounds and positions. The lowest organizational level staffers and interns should be treated with the same level of respect as executive level and board leadership. Likewise partners and community members.
• Lead inclusively with the CEDFD, be collaboratively definitive with your collective decision-making after making real efforts to take into account the needs, ideas, and suggestions of the staff.
• Together with the CEDFD, help recruit new board members that represent our partners and the Community directly.
• Partner with CEDFD and the Board to create organizational focus towards goal achievement and strategy while also managing multiple priorities in a fast-paced structured environment internal organizational environment that interfaces with structured and unstructured external circumstances.
• Create a deeply collaborative, effective, and high-performing relationship with your Co-Executive partner, the CEDFD. (Be ‘attached at the hip’ in regards to the organization) but know that you are responsible for your scope of work. (co-leading daily operations and leading partner and community facing work)
• Partner with your Co-Executive Director to create operational cohesiveness, the most productive and equitable staff and partnership communication, and the highest level of accountable operational processes and procedures.
• Identify opportunities to create internal structures and compliance processes then–build and implement them! Our job is to serve the Community and our Partners to the best of our ability and continuously improve our ability to do so.
• Closely collaborate with our partners’ leadership and development staff to identify sources of collaborative funding and assist in developing memorandums of understanding on how Wisconsin Voices, and each partner, will operate for mutual benefit
• Increase partner and community awareness and buy-in by co-leading, developing, planning and executing strategic marketing initiatives including supervising the development of marketing assets and collateral.● Identify, establish and continuously improve shared measurement systems that evaluate Wisconsin Voices’ and its partner’s organizations progress. Then use those metrics to replicate success and learn the lessons to move forward.
• Collaborate with your Co-Executive Director. Managing Director of Operations, and the grants team (the grants manager and finance and regrants manager) on the partnership regrants program.
• Co-Lead Wisconsin Voices’ financial management and oversight systems - including accounting, reporting, auditing, revenue and expense management.
• Foster inclusive and effective dialogue between Wisconsin Voices, our partners, and the Community by negotiating and mediating differences and challenges to reduce conflict and barriers while increasing our collective capacity and effectiveness.
• Share and show our work. Create and issue detailed monthly and quarterly reports showing department activity, progress, challenges faced, lessons learned, and wins we’ve made as an organization and partner network.
• Operate on a local and national level by networking, planning, coordinating and sharing best practices, effective strategies and tools employed by other states or regions and partner with Co-Executive Director to implement where most effective.
• Support our partners and bring them together with purpose - you get to help plan, facilitate, and provide resources for regular meetings, while assisting directors and otherwise staff to create accountabilities and follow-up to ensure plans and actions are executed.
• Expand our coalition and recruit new partners that represent Black, Brown, young people, women, LGBTQIA+ people, transient and economic and opportunity challenged communities.
• Collaborate with your Co-Executive Director, the board, partners, staff, and the community to identify and implement strategic training and leadership development activities that fill skill gaps and build new knowledge and capacity internally and within the partner network.
• Implement, support, and continuously improve execution of statewide and regional plans and initiatives such as expanding voter rights access, continuous civic engagement, transparent and accountability-focused redistricting.
• Be a liaison and regularly report our progress to primary local and national funding partners and national networks in coordination with your Co-Executive Director. You help write the story that the funding team can tell.

WHAT WE NEED

We’re seeking candidates who excel in developing an organizational culture that embeds equity in all practices; who have demonstrated expertise in challenging situations and managing conflict to build the best teams; and have strong team, organizing campaign, and project-management skills.

Are you,

• Committed to Equity as a foundational principle of organizational leadership and community leadership?
• Accountable and able to hold others accountable, with respect, even when it's tough?
• Able to see challenges as a key part of how teams learn, grow, and develop?
• One that gathers with purpose?
• Can you design and facilitate meetings of all sizes, reflective of our values, our desired impact, equitable, and results with building a stronger community?
• A Communicator with skill?
• Can you have hard conversations with love, exercise tact, communicate with all levels of an organization and do you know how to inspire others to do meaningful work?
• A people leader who knows how and when to let others lead?
• Can you see yourself as a coach or a mentor? Do you know how to build a great team? Do you know how to let your teams do what they do best and help them to be even better?
• Able to create and implement focus even when things are fast-paced, stressed, or when there are multiple priorities?
• A true partner and a collaborator? Leadership is shared here very intentionally.
• Looking to make meaningful change? The kind that exists in the lives of real people?

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… Then you may be the right person for the job!

Click here to submit your resume: Wisconsin Voices

Duties and Responsibilities

Fund Development (80%)

• Works with the Co-Executive Director of Fundraising and Development to create solicitation and year-round engagement strategy and materials to retain current and attract new individual and corporate donors, increasing revenue and overall engagement.
• Research and identify new donor prospects.
• Prioritizes donor engagement through Zoom, in-person meetings, phone calls, emails, written thank you letters and other methods.
• Achieve annual fundraising goals including donor participation rates (number and level of donations), individual giving, and corporate/foundations.
• Cultivate and develop individual and corporate donor relationships.
• Work in partnership with the Communications Director to develop a strategy for use of social media/website online giving for individual giving appeals.
• Researches and communicates emerging trends and best practices in donor engagement and stewardship to the Co-Executive Director of Fundraising and Development.
• Produce timely mailing lists for invitations, newsletters, and direct mail piece; pledge reminders; acknowledgement letters and donor invoices.
• Reconcile pledges and revenue with all event invoices with the Financial and Regrant Manager.

Database Management, Reporting and Gift Processing (20%)

• Serve as Database Administrator for Wisconsin Voices by managing the donor database, including maintenance, user accounts, global changes, gift entry, reporting, queries, and data cleanup projects to ensure database integrity.
• Develop clear and accurate reporting systems, key metric tracking, instruction manual(s) to access reports, and dashboards and data extracts.
• Establish Standard Operating Procedures for entry and reporting to ensure all entries conform to those procedures.
• Produce timely mailing lists for invitations, newsletters, and direct mail piece; pledge reminders; and donor invoices.
• Coordinate outreach and serve as organizer of events.
• Reconcile and close monthly development financials on time.
• Ensure accurate gift entry and acknowledgments.
• Perform any other related duties as may be assigned by the Co-Executive Director of
• Fundraising and Development.

Qualifications:

Education/Experience

‍Skills and Abilities

• Bachelor’s preferred, though an associate degree and relevant experience may be considered.
• A minimum of four years of progressive development and fundraising experience in a nonprofit setting required.
• Proven history of managing donor portfolios and making successful ask.
• Excellent written and verbal communications skills, and attention to detail required.
• Experience with successful donor identification, cultivation, solicitation, and stewardship required.
• Three to five years’ experience administering relational database management systems and other information systems in an educational or non-profit environment.
• Excellent project and time management skills, including the ability to perform multiple tasks accurately.
• Highly skilled in database programs, such as EveryAction, word processing and spreadsheets
• Able to take direction well and work with minimal supervision.
• Requires initiative, self-motivation, and ability to work successfully with others.
• Requires excellent dependability and some flexibility in work hours.

Working Conditions:

Job Conditions/Work Location: The position is based at the Wisconsin Voices Worksite.

Occasional remote on-line work, expected. Office space is open, shared, and dynamic.

Physical Requirements:

The Donor Database Administrator must be able to sit and type for long periods of time and engage in in-person and virtual discussion.

Equipment Used: Computers, screens, keyboards, copying machine/printer/fax, scanner, and possibly audio-visual equipment.

Acknowledgment:

This job description describes the general nature and level of work performed by the employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by the Board and Executive Leadership. All requirements are subject to change over time, and to possible modification to reasonably accommodate individuals with a disability. Submit your resume and cover letter to admin@wisconsinvoices.org Phone calls will not be accepted for this position. Wisconsin Voices is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other protected status.

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Click here to submit your resume: Wisconsin Voices

Key Result Areas:

Data

• Manage data, reporting, and spreadsheets using Microsoft, Google tools, Catalist, Tableau, and Periscope.
• Identify external data sources to supplement VAN data, such as voting history, polling locations, early voting sites.
• As a member of the national data team, build and maintain shared state and national data infrastructure to support partner program work, including participating in regular data calls, and Deputy Director of Data and Technology calls.

Systems

• Set and oversee training offerings on VAN, tech tools, and reporting.
• Administer, use, train, and support best practices using data management and database tools, e.g., Access, SQL, ArcGIS, and QGIS.
• Achieves most backend connectivity with partner committees and tools (Apis); approves exports.
• Administer, use, train, and support best practices for VAN tools–My Voters, My Campaign.
• Identify, champion, and facilitate test and experiment opportunities, assisting staff and partners with same.
• Seek new tools and applications to enhance the work of other (partner) organizations.
• Manage handheld technology inventory, including tracking assignment of same to partners.
• Engage in and provide feedback on the annual state planning process.

Qualifications

Education

• Bachelor’s degree in computer engineering, computer science, or statistics or an Associates Degree in computer science and 4 years’ experience working with, analyzing, and manipulating data for high level decision making.
• Experience working with private and sensitive information.
• Experience in VAN tools-My Voters, My Campaign.

Skills and Abilities

• Able to compile and organize statistical information retrieved and present findings to management.
• Confident problem solving and decision-making skills.
• Exceptional communication skills including verbal, written, listening, and presentation.
• Analytical and critical thinking and problem-solving skills.
• Interpersonal and team skills, including strong customer focus.
• Able to explain complex, technical information in a nontechnical, understandable manner.
• Technology skills related to data protection, security procedures and protocols, and system connectivity.
• Tech savvy with MS Office Suite, database systems, etc.
• Excellent multitasking and task management skills.

Benefits: Competitive benefits package to include health, dental, vision, and 401K.

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Click here to submit your resume: Wisconsin Voices

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