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Employment Opportunities

Wisconsin Voices is an innovative community advocate program that provides services for neighborhood organizations. We are looking for people who want to make a difference in their communities and work with us as we empower residents and neighborhoods.

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Who are we?

Wisconsin Voices envisions a Wisconsin where every person has the means, motivation, and freedom to fully participate in a just democracy that provides opportunities for all people to thrive.

We unify a dynamic network of progressive nonprofits in Wisconsin around achieving shared goals to build a better democracy.
We build our partners’ capacity, amplify their impact, nurture new leadership, promote racial equity, champion transparent policies, and foster civic engagement so that everyone has an equal voice.
We help create the conditions for Wisconsinites who share our values to strengthen Wisconsin’s democracy for everyone.

Wisconsin Voices plays a unique role in the progressive movement by creating the structure to empower organizations in the c3 community through:

• Capacity building
• Ongoing year-round civic engagement
• Convening and connecting
• Long-term strategic planning for collective impact

Our Commitment to DE&I

• Wisconsin Voices is committed to continuing to make diversity, equity, and inclusion part of everything we do. We embrace diversity of background, perspective, culture, and experience, and together with our partners, we have been working to fight injustice and inequity for over a decade.

Job Descriptions

Fund Development Coordinator/Individual and Corporate Giving

Salary:
$43,000 to $54,000

Position Description

Summary:

The Fund Development Coordinator is responsible for developing and implementing a comprehensive fund development plan that focuses on annual giving, planned to give, events and endowment campaigns. This position will work in collaboration with the Co-Executive Director of Fundraising and Development and the Communications Director for the direct cultivation, solicitation, and stewardship of individuals, corporate and foundation giving. The manager will cultivate, steward, and expand the relationships between Wisconsin Voices and its donors at all levels by providing extraordinary service to donors. The manager will manage donor data records with integrity and accuracy, including the development of robust reports, while offering clear analysis of their contents. This position will be the primary point of contact for all tasks related to the organization’s donor development software.

Key Results Areas:

Fund Development (80%)

• Works with the Co-Executive Director of Fundraising and Development to create solicitation and year-round engagement strategy and materials to retain current and attract new individual and corporate donors, increasing revenue and overall engagement.

• Research and identify new donor prospects.

• Prioritizes donor engagement through Zoom, in-person meetings, phone calls, emails, written thank you letters and other methods.

• Achieve annual fundraising goals including donor participation rates (number and level of donations), individual giving, and corporate/foundations.

• Cultivate and develop individual and corporate donor relationships.

• Work in partnership with the Communications Director to develop a strategy for use of social media/website online giving for individual giving appeals.

• Researches and communicates emerging trends and best practices in donor engagement and stewardship to the Co-Executive Director of Fundraising and Development.

• Produce timely mailing lists for invitations, newsletters, and direct mail; pledge reminders, acknowledgement letters, and donor invoices.

• Reconcile pledges and revenue with all event invoices with the Financial and Regrants Manager.

• Major Gift/Donor Support–Produce major donor, board, and special category solicitations/support materials with the intent to retain or upgrade gifts when possible. Works with program staff to develop grant reports and funding related projects.

• Cultivates donors by producing specialized correspondences, preparing letters of acknowledgment, scheduling, and attending in-person visits. Organizes individual donor campaigns (e.g., major donors, direct mail, and matching gifts). Database Management, Reporting and Gift Processing (20%)

• Serve as Database Administrator for Wisconsin Voices by managing the donor database, including maintenance, user accounts, global changes, gift entry, reporting, queries, and data cleanup projects to ensure database integrity.

• Develop clear and accurate reporting systems, key metric tracking, instruction manual(s) to access reports, and dashboards and data extracts.• Establish Standard Operating Procedures for entry and reporting to ensure all entries conform to those procedures.

• Produce timely mailing lists for invitations, newsletters, and direct mail; pledge reminders; and donor invoices. • Coordinate outreach and serve as organizer of events. • Reconcile and close monthly development financials on time.

• Ensure accurate gift entry and acknowledgments.

• Perform any other related duties as may be assigned by the Co-Executive Director of Fundraising and Development.

Qualifications:

Education/Experience/Skills and Abilities

• Bachelor’s preferred, though an associate degree and relevant experience may be considered.

• A minimum of four years of progressive development and fundraising experience in a nonprofit setting required.

• Proven history of managing and growing donor portfolios and making successful ask.

• Excellent written and verbal communications skills, and attention to detail required.

• Experience with successful donor identification, cultivation, solicitation, and stewardship required.

• Three to five years’ experience administering relational database management systems and other information systems in an educational or non-profit environment.

• Demonstrated experience in fundraising events planning.

• Experience in developing and managing fundraising events.

• Excellent project and time management skills, including the ability to perform multiple tasks accurately.

• Highly skilled in database programs, such as EveryAction, word processing and spreadsheets

• Able to take direction well and work with minimal supervision.

• Requires initiative, self-motivation, and ability to work successfully with others.• Requires excellent dependability and some flexibility in work hours.

Working Conditions:

Job Conditions/Work Location:

The position is based at the Wisconsin Voices Worksite, with occasional remote on-line work, expected.

Office space is open, shared, and dynamic with periodic interaction with partners and community members.

Physical Requirements: Requires sitting, standing, walking, and using a computer—sometimes for long periods of time.

Engages in personal and virtual discussions. There is bending, reaching, stooping, and crouching at times. Lifting, carrying, and pushing of lighter objects up to 10 pounds may be required.

Equipment Used: Computers and related components/software, copier/printer/fax/scanner, audio-visual equipment, etc.Wisconsin Voices is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other protected status

Communications Director

Salary:
$60,000 to $70,000

Position Summary:

Reports to: Co-Executive Directors

The Communications Director leads the organizational and programmatic communications strategies of the organization. This includes developing, managing, and implementing a variety of media plans, including social and print media. This role consults with, supports, and trains partners on communication strategies. The Director leads the departmental team, manages the departmental budget, and supports the structure of all communications.

Essential Duties and Responsibilities

Strategy and Management

• Build Wisconsin Voices’ (WV) statewide brand, reputation and presence in progressive democracy reform and civic engagement to varied audiences using tactics and channels including web, social media, earned media, collateral materials, storytelling, etc.

• Create and implement a multi-communications strategy with the Co-Executive Directors based on the annual organizational wide strategic plan’s objectives, goals, values, and mission.

• Work cross-departmentally with directors/managers to implement multi-communications strategy to build statewide community centric and neighborhood led civic engagement/impact through varied communications avenues.

• Manage communications team and provide input on training and development opportunities to advance professional knowledge, skills, and abilities.

• Meet regularly with internal staff and communications team to access communications and brand awareness support needs.

• Work with Co-Directors, staff, key stakeholders, and board on WV rebrand including possible new logo, brand standards, tagline, etc.

• Develop a crisis communications plan for WV that includes best practices.

• Manage communications department budget.

Digital Communications

• Oversees and direct WV digital strategies and campaigns including web, social media, earned media including approving creative materials such as graphics, photography, videos, audio content and work with digital communications staff on SEO, KPIs, Google analytics, etc.

• Works in partnership with consultants and/or vendors on digital creatives including graphics, blogs, photography, ad designs, videos, etc.

• Serve as the communications project lead within respective grants and/or proposals related to communications endeavors as needed in grant proposals/submissions when applicable.

• Lead and oversee production of videos and photography, including developing and planning shoots and interview questions when appliable.

• Build Wisconsin Voices brand and presence, as the expert in progressive democracy reform.

Media Relations

• Manage relationships with reporters and media; distribute news releases and update statewide press lists.

• Write statements, press releases, and advisories. Releases need to be reviewed and approved by the Co-Executive Directors prior to issuance.

• Execute approval for all earned media, including articles for publication, press releases, media advisories, letters-to-the-editor and opinion editorials, newsletters and other related material before dissemination.

• Ensure that all media opportunities for the Leadership, and Co-Executive Directors, Board members, partners, and/or designated staff members are vetted.

• Review and approve all media requests (radio, TV, podcast, blogs, etc.) for interviews and provide media prep. Partner Communications

• Oversee and manage Subcommittee to provide communications insight and collective communication material(s), training and/or creative campaign strategy.

• Attend community events/activities to engage and extend support for community-led endeavors as needed.

• Provide communications support for regrant applications and offer communications insights and input related to proposal submissions.

• Provide strategic communications coaching support to regrantees and/or partners to advance WV support, mission, goals and objectives as a premier progressive statewide organization.

• Other duties as needed.

Qualifications:

Education

• Bachelor's Degree in communications, marketing, media relations or similar field. Revised 6/15/2022

Experience

• Five or more years working in a leadership role with management duties that include directing, coaching, evaluating, developing, and leading others.

• Experience creating and implementing strategic communications programs to advance business objectives.

• Three years of experience in a community-based organization. Skills and Abilities

• Demonstrated leadership skills including coaching, leading, evaluating, and managing direct and indirect reports.

• Ability to make solid decisions independently.

• Ability to meet deadlines, build and cultivate relationships, and leverage resources to accomplish strategic objectives.

• Exemplary communication skills (both written, verbal, public relations, and presentation). • Attention to detail, project management.

• Ability to prioritize, plan and manage multiple projects concurrently.

• Proven ability to develop and maintain meaningful relationships with diverse and key stakeholders including effective engagement with the community.

• Proficient with technology and data management.

• Impeccable tact, judgment, and experience vetting/verifying information.

• Ability to adapt quickly to new environments.

• Team player with a desire to collaborate with others.

Working Conditions:

Job Conditions/Work Location:
The position is based at the Wisconsin Voices Worksite, with occasional remote on-line work, expected. Office space is open, shared, and dynamic with periodic interaction with partners and community members.
Physical Requirements: Requires sitting, standing, walking, and using a computer—sometimes for long periods of time. Engages in personal and virtual discussions. There is bending, reaching, stooping, and crouching at times. Lifting, carrying, and pushing of lighter objects up to 10 pounds may be required.
Equipment Used: Computers and related components/software, copier/printer/fax/scanner, audio-visual equipment, etc.
Wisconsin Voices is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other protected status